Enhanc3D Genomics Privacy Policy
Who are we?
We are Enhanc3d Genomics Ltd, a UK-registered company (company number: 12423696). When we refer to “our”, “us” or “we” mean Enhanc3d Genomics Ltd. Our registered office is Suite 1, The Jeffreys Building, St John’s Innovation Park, Cowley Road, Cambridge, Cambridgeshire, United Kingdom, CB4 0DS.
This privacy policy gives you information about how we will collect and use personal data. If you have any questions about this policy, including any requests to exercise your legal rights, please contact us at info@enhanc3dgenomics.com.
When do we collect data?
We will collect different information from you at different times. What we collect about you will depend on when you interact with us and the reason we need to collect it.
We will only collect and use your personal data when we have a lawful reason to.
The main instances we collect your data are set out below and include a list of the information we may collect:
When you contact us either by phone, email, via our ‘contact us’ page, or otherwise in connection with any business or general matter, in order to maintain a general business relationship with you.
- We will usually collect your name, contact details, and information about your query or other content that you post on our website. We may also collect your IP address when you leave comments on our website to assist with spam detection.
- We collect this data because it’s in our legitimate interest to make sure we can properly respond to your correspondence.
When you sign up to attend or attend one of our online seminars.
- We will collect information about you such as your name, the institution or company you work for and your email address. We collect this data to enable us to provide you with the seminar details and tailor our seminars to our attendees. We may also collect this information to record attendance and otherwise manage administration of the seminars.
- We may record our seminars so that we can share the seminar after the session, on our website and other websites such as YouTube. In recording the sessions, we may collect information about you such as your name and the questions you ask during the session. If we decide to record a seminar session, we will let you know and will offer alternative methods to ask questions, should you wish to avoid speaking on the recording. We collect the information contained within seminars, including questions from the audience, as it is within our legitimate interests to disseminate our research for the benefit of scientific research and to promote our own research.
When you use our website and consent to our use of cookies.
- We will collect information about how you use our website. We may use your personal data contained within this information to improve our website and to better understand how people use it. More details on the information we collect and how we do this is set out in our Cookie Policy below.
When you apply for a job with us.
- We may collect your name, contact details, information required ahead of your recruitment (e.g. right to work documentation and references), information contained in your CV, qualifications, accreditations and any additional personal data we may receive from our recruitment partners.
- We will use your personal data to assess your suitability for our available roles. We do this to perform our contract obligations or to take steps at your request, before entering into a contract. Where we process your right to work documentation, we will do so to comply with our legal obligations.
If our business is sold.
- We may need process your personal data for this purpose because we have a legitimate interest to ensure our business can be continued by the buyer.
When we receive anonymised information about donors from public repositories.
- We will collect your age range, gender, and other information that the donor has shared with the public repository. Donors are individuals that have shared biological samples and details about themselves with public repositories, like the UK Biobank, for the purpose of advancing scientific research.
- We collect this information for the purpose of genomic sequencing and advancing scientific research.
When we receive anonymised information about donors from private repositories or clinical collaborators.
- We will collect your age range, gender, and other information that the donor has shared with the private repository, or a clinical research project (for example, a hospital).
- We collect this information for the purpose of genomic sequencing and advancing scientific research.
Who do you share my data with?
We may share the information we collect with third parties where we have a lawful reason to do so.
Research partners, suppliers and subcontractors.
- We may need to share information we collect with third parties to assist with our research. This sharing will be as necessary for our scientific research purposes and for our legitimate interest to complete our research in the most effective way.
- We may, in certain limited circumstances, share your information back with clinical collaborators (e.g. hospitals) who first shared the information with us.
Third parties who are interested in accessing our recorded seminars
- Where we have recorded a seminar session and uploaded this recording to our website, or other platform such as YouTube, we will be sharing any information that you have provided during the recording, such as your name or any question you ask with the public. We do this as it is within our legitimate interests to share our research and educational material.
Regulators/ Authorities/ Enforcement Agencies.
- If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect our, our customers’ and others’ rights. This includes exchanging your personal data with other companies and organisations for the purposes of fraud protection.
Prospective buyers of our business.
- We may share this under our legitimate interest to ensure our business can be continued by the buyer.
Security services including spam detection and other cyber security risk detection services.
- We may share information about your visit to our website and any communications you have with us under our legitimate interest to ensure that we are not subject to spam, malware or other security or cybersecurity issues.
Where do you store my data?
We store your data in the UK or EU. When working with third parties we may need to transfer your personal data outside of the UK and / or EU, for example, to the US.
Whenever we transfer your personal data outside of the UK and the EU, we ensure it receives additional protection as required by law. Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the UK.
How long do you keep my data for?
We will only retain your personal data for as long as we need it unless we are required to keep it for longer to comply with our legal, accounting or regulatory requirements. Typically, we only keep your information for 6 years after your last contact with us.
In some circumstances we may anonymise your personal data or receive anonymous data from third parties, and we may use this anonymised information for a longer period.
What are my rights under data protection law?
You have various rights including:
Access.
- You have the right to know what information we hold about you and request copies of it.
Complaints.
- You have the right to complain about how we process your data.
Correction or Rectification.
- If any of the information we have about you is incorrect or incomplete, you have the right to ask us to correct it.
Erasure or Deletion.
- You have the right to request we delete the information we hold about you.
Object to Processing.
- You have the right to object to the processing of your personal information.
Portability or Copies.
- You have the right to ask us to transfer your personal information to another organisation or to you in a format that is accessible.
Restriction of Processing.
- You have the right to restrict how we process your personal information.
Data protection law can be complicated, and these rights may not always be available to you all of the time.
You also have the right to lodge a complaint with us or the ICO, the supervisory authority for data protection issues in the UK. If you are based in the EU, you can find your relevant supervisory authority here.
Before we comply with any request from you, we may ask for information, documents, or other evidence from you to confirm your identity. We do not ask for evidence of your identity to prevent you from exercising your rights, however if you are unable to provide us with the evidence we require we may be unable to comply with your request. We operate on this basis to prevent the fraudulent, malicious, or otherwise adverse disclosure, deletion, or other activity in relation to your data.
Embedded content from external sources
We sometimes include embedded content (such as videos, images, links to articles) on our website. This embedded content may also collect data about you, use cookies or other forms of tracking. We have no control over these parties’ cookie use and you should refer to their websites for information about how they collect and process data, along with how to opt out.
Marketing
We may use personal information such as your name and email address to provide you with our news updates in line with any preferences you have told us about. When we send you our news updates because you have opted-in to receive them. We rely on your consent to contact you.
You can withdraw your consent at any time and unsubscribe from our updates by responding to any email you receive from us to tell us you wish to unsubscribe or by contacting us at info@enhanc3dgenomics.com
Contact Us
If you have any questions or concerns regarding your personal data or how it is used please contact us at info@enhanc3dgenomics.com
